It is exciting to do business internationally, but there are some complications like those related to customs and paperwork. Import and export rules in the UAE are very strict, and one small mistake can result in punishment such as delay, fine, or even rejection of shipment.

We here at Safe Box Logistics make businesses like yours steer clear of them on a day-to-day basis. As an experienced operator with years involved in logistics, customs clearance, and logistics in the UAE, we understand what works and what doesn’t. Here we discuss most people’s worst customs document-related errors and how Safe Box Logistics is able to keep you out of them.

1. Failing to Properly Complete Documents

One of the most frequent issues is missing or incorrect information on documents such as:

• Commercial invoices

• Packing lists

• Certificates of origin

• Bills of lading

• Import/export licenses

Lack of signature, incorrect HS code, or invoice-shipment mismatch can delay your shipment. Safe Box Logistics always double checks documents to see that everything fits perfectly and adheres to UAE customs regulations.

2. Incorrect HS Code

All products come with an international code to classify goods, also referred to as the HS code. If you input an incorrect one, customs might overcharge the wrong duty or hold up your shipment. Some firms attempt to input a lower code to try and pay less tax, but it will result in penalties.

We at Safe Box Logistics use the correct HS codes based on product category and international standards. We get your goods classified right the first time.

3. Incorrect Declared Value

Some companies attempt to cut costs by undervaluing the worth of commodities. It might appear to be cost-cutting, but it’s risky and illegal. Customs officials typically inspect and verify values. When they find out that, they will fine you or even hold up your shipments.

Safe Box Logistics recommends total transparency and honesty. We assist you in declaring all associated costs such as freight and insurance to ensure that all is declared fairly and legally.

4. Prohibited Items

The UAE has extremely strict regulations on what you can import. There are controlled products or products completely banned without special authorization such as medicines, chemicals, or electronics with specific features. It is possible to hold up or confiscate the product if you attempt to import those products without the proper license.

Safe Box Logistics assists clients in verifying if their products require additional documentation or licenses prior to shipment. We assist you in seeking special permits if you require them.

5. Failure to Use Electronic Customs Systems

UAE customs utilize electronic systems such as Mirsal 2 for customs clearances. These systems assist you in posting documents online, making payments, and following shipments. Organizations using manual systems can take a while.

Safe Box Logistics employs all the top customs platforms and remains current with the newest electronic aids. It results in quicker clearance times for our clients and fewer human errors.

6. No Professional Help

Most businesses attempt to do customs themselves, believing it is cheaper. But one little error can be far more expensive in the long term. Dealing with licensed brokers who are familiar with UAE regulations will exempt you from serious headaches. Safe Box Logistics offers professional customs clearance services. Our staff is well-trained and experienced in handling UAE import and export procedures. We do everything from document verification to duty calculations, so you don’t have to.

7. Poor Record-Keeping

Companies are frequently asked to retain shipping and customs records for several years. When you do get audited or requested to produce evidence, missing papers can result in fines or penalties. Safe Box Logistics maintains extremely detailed records of all shipments. We also assist our customers in setting up digital archives so they can access anything in an instant.

8. Failure to Keep Current with Rule Changes

UAE customs laws can be amended, particularly when the country reviews its trade rules or regulations. Your shipment could be halted unexpectedly unless you are familiar with new regulations.

Safe Box Logistics is always tracking UAE customs news and keeping our customers updated on significant developments. We also amend our processes to reflect the latest regulations to make sure you are fully compliant.

Final Thoughts

The proper preparation of your customs documents is key to avoid any holdups and penalties in the UAE. Safe Box Logistics is an easy and secure process. For new and experienced tradesmen, we prevent the common mistakes. We will process while you do your business. Contact us to learn more.